Automate Dynamic Form Filling with No-code Bot

Introduction

Manually filling out forms with multiple fields, like name, age, location, website, etc. takes a lot of patience. Think about doing this for days. It’s not just boring, it can lead to mistakes and frustration. That's why using a form-filling bot is a game changer.

There comes Automatio.ai, a tool that allows you to automate the entire process. In this tutorial, you will learn how to create a form-filling bot using Automatio’s user-friendly, no-code interface.

Video Tutorial 🎥

If you'd rather skip the further reading and get straight into the action, here’s a video tutorial that shows you how to set up a click bot using Automatio.

How to Create a Form-Filling Bot

No coding skills - no problem! Creating a form-filling bot with Automatio is simple and fast. Whether you're automating sign-ups, surveys, or any other repetitive form-submitting task, Automatio makes the process smooth and intuitive. With just a few clicks, you can have a bot set up and working for you, allowing you to automate form submissions in record time. Let’s walk through how you can quickly make a form-filling bot without code and put those repetitive tasks on autopilot.

Steps to Create a Form-Filling Bot:

1. Open the Google Form: Launch the Automatio Chrome extension to grab the form URL.
2. Create Input Actions: Select form fields and set up input actions for each.
3. Use Dynamic Data: Pull data from a Google Sheet, choosing the specific row for input.
4. Set Role Selection: Create a click action to choose the answer for the "What is your role?" question.
5. Submit the Form: Set up a click action to submit the form.
6. Refresh the Page: Automate page refreshes for continuous submissions.

Open the Google Form

Open the Google Form you want to fill out. Launch the Automatio Chrome extension, which will automatically grab the URL of the form.

For this guide, we’ll use a Google Form as our example. Follow these steps to set up your form-filling bot using data from a Google Sheet we created with sample information generated by ChatGPT.

Create an Input Action for Each Field

Start by creating an input action for each text field on the form, such as 'Name', 'Email', or 'Message'. Use the Automatio selector tool to select each field, then configure the input action to enter your desired text—like "John Doe" for the 'Name' field. Repeat this process for all other fields.

If you're using dynamic data, you can configure the bot to pull information directly from a Google Sheet, Custom List, or another Instance. In this tutorial, we’ll focus on using Google Sheets.

Automatio allows you to select the specific Google Sheet you want to use, choose the exact spreadsheet, and specify which row to pull data from (like row A, B, C, etc.).

For this setup, we’ll set the row limit to 1, meaning the bot will only retrieve data from a single row at a time. This is perfect for testing and ensures that each form submission uses a unique set of inputs.

Here is a screenshot below showing the dynamic input settings 👇

Create Click Action for Role Selection

Next, we’ll set up a click action to select our answer for the "What is your role?" question. Using the Automatio selector tool, we can choose one of the four provided answers. A screenshot below shows the setup for this action.

Click the Submit Button

Now, we’ll create a click action for the "Submit" button to send our filled-out form.

Refresh the Page

After submitting the form, we can add a refresh page option from toolbox action to prepare for the next submission. This ensures that the form is reset, allowing us to fill it out again with new data.

Step-by-step tutorial recap

That was a step-by-step explanation based on the video above on how to create a form-filling bot. This process helps us automate form submissions, making it easier and faster.

Read on if you're interested to know about more use cases for form-filling bots, including why manual filling can be a hassle and how Automatio can automate the process for different types of forms.

The Frustration of Manual Form Filling 😵

Imagine having to fill out a form that has 12 different fields like name, age, location, website, photo, etc. Now, envision doing this 5740 times, each time with a different data set. How would you tackle such a big and boring task?

Would you opt to do it manually, working a grueling 15-hour day without a break on weekends? Sure, it might be doable, and you could successfully complete it in six days. However, the trade-offs include back pain, decreased eyesight, and possibly carpal tunnel syndrome, a common hand issue for those who overuse computers.

The Downsides of Outsourcing 👎

Another option is to seek inexpensive labor and pay someone to handle the task. The drawbacks? It's still going to take days, and the quality can't be guaranteed because cheap and quality seldom go hand in hand. Even if you pay well, we humans are inherently prone to errors. Ending up with 4.7% of poorly filled forms isn't an ideal outcome.

The Right Way: Automate with a Bot 🤖

The third and arguably the best approach is to automate this process. Let the robot take charge. It's faster, more cost-effective, has a lower chance for errors, and, most importantly, robots don't take breaks. They never get bored or tired.

But I Can't Code! 😑

You might be wondering how to automate this without coding. Perhaps you lack coding skills, or you simply don't have the time to write extensive scripts, set up coding environments, and deal with other technicalities. And, of course, you don't want to invest time in hiring, explaining, waiting, and testing, a process that consumes both time and money.

The Best Way 🎯

So, what's the solution, you ask? It's no-code web automation. Yes, you can create automation or a bot without writing a single line of code. Does such a thing exist? Absolutely. There are few tools that offer this capability, but today, we'll focus on our tool called Automatio.

With Automatio, you can create a form submission bot that fills out all required fields and fast. Whether you need to enter names, ages, locations, or any other specific data, the bot can be customized to input that exact information, minimizing errors and saving you time. Besides data entry automation, Automatio can perform other needed actions, such as clicking buttons or links. For example, once all the necessary details are entered, the bot can automatically click the "Submit" or "Register" button, depending on the form type.

Why Automate Form Filling Using Automatio? 📃

Let's recap why you should create a no-code bot to fill out the form for you.

• 📈 Speed: It can work 100x or even 1000x faster than human
• 💰 Cost-Effective: No need to hire an army of form-fillers. Let the bot do it for you without demanding a raise.
• 🎯 Accuracy: Robots don't get tired or bored. Expect a near-zero error rate compared to human data entry.
• 💻 No-code: No need to hire devs or write lengthy coding scripts yourself.
• 📊 Data Management: Easily store, track, and manage the collected data in organized formats like CSV, JSON, or API.
• 🔧 Flexibility: Easily adapt the bot to fill out different forms or update its functions as your needs change.
• 🌐 Accessibility: Anyone on your team can use the bot without needing technical skills, making it a versatile tool for all.

Use cases and examples ✅

📝 Content Submission on Websites

Automatio is incredibly useful for content creators who frequently submit articles, blog posts, or other materials on websites that require detailed form filling. By automating this repetitive task, you save hours of manual effort while ensuring greater accuracy and consistency in your submissions.

This solution not only speeds up the process but also reduces the chances of human error, making it a perfect tool for those who handle high volumes of content on a regular basis.

📄 Job Applications and Recruitment

Automatio simplifies the hiring process by automating repetitive job application submissions across multiple platforms. This ensures that the information is consistently accurate, saving time and boosting efficiency in recruitment workflows.

By streamlining these tasks, Automatio helps HR teams focus on more critical aspects of hiring, improving productivity while reducing the time spent on manual data entry.

💼 CRM Data Entry

Automatio can streamline CRM data entry by automating tasks such as adding new leads, updating contact information, or managing interactions. This reduces manual effort and ensures data accuracy across the CRM system.

By automating these repetitive processes, businesses can maintain up-to-date records efficiently, saving time and improving overall productivity in managing customer relationships.

🎟️ Event Registrations

For event organizers managing large volumes of registrations, Automatio simplifies the process by automating the filling of event registration forms. This is particularly beneficial for recurring events, allowing organizers to collect participant details quickly and accurately.

By using automation, event teams can focus on other crucial tasks while ensuring that registration data is processed efficiently and without errors.

🔍 Database Searches with Complex Queries

Automatio can automate complex database searches, saving time for data analysts and researchers. When dealing with numerous fields and intricate queries, Automatio handles the search process, ensuring accurate extraction of specific information without the need for manual input.

This allows professionals to focus on analyzing the data rather than spending time navigating and inputting queries into the database manually.

🛒 E-commerce Order Processing

Automatio streamlines e-commerce order processing by automating tasks like filling out order forms, updating inventory, and managing customer details. This reduces manual errors and ensures smooth transactions.

For businesses with high order volumes, Automatio helps maintain consistency and accuracy, saving time and improving workflow efficiency. This leads to a better experience for both businesses and customers.

✈️ Travel and Accommodation Booking

Automatio simplifies the travel and accommodation booking process by automating the repetitive task of entering personal information across multiple platforms. This ensures that details like names, dates, and payment info are consistently accurate, reducing the risk of errors.

For frequent travelers or travel agencies, Automatio speeds up bookings for flights, hotels, and rental cars, saving time and making the process hassle-free.

📱 Social Media Management

Automatio streamlines social media management by automating tasks such as posting content and engaging with followers. This allows businesses to maintain an active online presence without the constant need for manual input.

With Automatio handling these repetitive tasks, social media managers can focus on strategy and creativity, ensuring a more efficient workflow while fostering genuine connections with their audience.

🏢 Internal Process Automation

Automatio enhances internal process efficiency by automating various form-filling tasks within organizations. Whether it's streamlining HR processes, managing expense report submissions, or handling other routine activities, Automatio reduces the manual workload and minimizes errors.

By taking care of these repetitive tasks, Automatio allows employees to focus on more strategic initiatives, improving overall productivity and enabling teams to allocate their time and resources more effectively.

🎓 Academic or Survey Forms

For educators or researchers collecting data through platforms like Google Forms or Typeform, Automatio simplifies the process. You can dynamically generate responses, saving time and ensuring a diverse dataset for analysis.

These examples showcase the versatility of Automatio in automating form-filling across different platforms and use cases, providing a time-efficient and accurate solution for repetitive tasks.

Final Thoughts

And there you have it! You’ve created a form filling bot, making your tasks easier and faster without writing a single line of code. 🙌 With this bot, you can focus on what really matters, whether it’s doing more complex tasks or enjoying some well-deserved downtime.